- Economic Development
- Board Meetings
- Innovation Park
Assistant to the Executive Director
Working with the Executive Director, this administrative position requires a highly independent, organized, detail-oriented person with: exceptional written and verbal communication skills; a customer service focus; and advanced Microsoft Word, Excel and Outlook application skills. Basic knowledge of contracts, leases, WordPress, and Photoshop will be helpful. Relevant experience working with a state or local government authority or agency, or with a related business, along with a degree in business or public administration is desirable.
For detailed information, please read below.
For a printable version of this information, please click here.
For an Application, please click here.
Postmark Deadline: 03/30/15
Email Deadline: 03/31/15
The Leon County Research and Development Authority (Authority) seeks applications for the position of Assistant to the Executive Director for its operations in Innovation Park in Tallahassee, Florida. The mission of the Authority is to work in affiliation with Florida A&M University, Florida State University, Tallahassee Community College, Leon County, the City of Tallahassee, and other organizations to develop the research park, promote scientific research and development activities, and foster economic development to broaden the economic base of Leon County Florida. The LCRDA owns and operates 5 buildings within picturesque Innovation Park, is governed by an 11 member Board, and is organized as a Special District of the State of Florida.
Working with the Executive Director, this is highly independent, responsible, detailed and fast paced administrative work. This position is integral to the smooth operation of the LCRDA.
Major roles and responsibilities:
- Board of Governors and Committee Meetings and Support
- Schedule Board of Governors and Committee meetings
- Draft public notices of scheduled meetings, email to Media Partners and the Tallahassee Democrat for publishing in the Legal section of the paper. Once a year, or as needed, advertise the Board of Governors meetings in the Florida Administrative Weekly.
- Coordinate Board of Governors and Committee meeting agendas: draft agendas for the Executive Director’s review/editing, assist in obtaining background material, merge the agenda and all background material into one pdf formatted document, Bcc email to members of the Authority, copy their assistants and other meeting attendees, and post the agenda packet on the Authority’s website
- If the meeting is located outside of the Knight Administrative Centre, contact the conference room coordinators to reserve the room.
- Arrange for the delivery of food for Board meetings when appropriate, and collect and record board member payments for deposit into petty cash.
- Set up meeting room prior to the start of a meeting: tables, chairs, podium, table tent cards, audio recording, beverages, snacks, handouts, directional signs, etc.
- As requested, attend all Authority meetings: record (hand written and/or typed notes) attendance, a summary of the agenda items and flow of the meeting, motions, action items, and an audio recording for the record—communicate action items to the Executive Director (ED) immediately following the meeting.
- Draft meeting minutes and provide to the Board Chair and/or Committee Chairs for review at least two weeks after the meeting. Once approved by Chair, email to Board members for their information.
- Provide general support to the Board, including obtaining and filing Oaths of Office; maintaining contract lists for the Board and committees; and preparing meeting calendars and keeping this information up-to-date on the Authority’s website.
- Provide administrative support to the ED
- Pick up the office mail, date stamp, review invoices and forward to the ED to review/approve for payment by property management contractor.
- Conduct research for the ED as instructed.
- Provide reports on special projects for the ED.
- Draft policies and procedures for the ED’s review/edit.
- Maintains the Authority’s policies and procedures manual as well as the Board member handbook.
- Answer phone calls, forward messages to ED and act as the monitor of calls sensitive to the ED’s schedule.
- Drafts memorandums, letters and email messages as instructed by the ED.
- Maintain custody of the Authority’s petty cash fund, reconcile monthly, and replenish as needed.
- Records retention and public records requests
- Inventory the Authority’s files: document disposed documents, organize and create an orderly and efficient system in full compliance with Florida law.
- Maintains accurate records of all meeting minutes.
- Assists the ED with all public records requests.
- Property management/leasing
- Assists tenants as needed and work with the Property Manager and Maintenance Supervisor to provide quality customer service to tenants.
- Provide professional and courteous service to everyone.
- Serves as the Authority’s web steward—continuously reviewing and updating websites as needed.
- Maintain Constant Contact database, create newsletters and other periodic stakeholder communications.
- Coordinate daily food trucks for Innovation Park tenants.
- Other duties as assigned.
Assist the Executive Director with the following duties:
- Coordinate the annual Technology Commercialization Grant award process and Elevator Pitch Night.
- Coordinate Quarterly Roundtables with the EDC.
- Maintain and develop strong tenant relationships.
- Survey tenants regularly for their input on issues or concerns.
- Manage vendor contracts.
- Coordinate, manage, and file tenant leases.
- Show available office space to prospective tenants.
- Branding and marketing initiatives.
This administrative position requires a highly independent, organized, detail-oriented person with: exceptional written and verbal communication skills; a customer service focus; and advanced Microsoft Word, Excel and Outlook application skills. Basic knowledge of contracts, leases, WordPress, and Photoshop will be helpful. The employee is also expected to serve as a Notary Public for matters relating to the Authority.
Graduation from an accredited college or university with a Bachelor’s degree in business or public administration or a related field, and two years of related, progressively responsible professional work experience, or an equivalent combination of training and experience; or graduation from an accredited college with a two year Associate’s degree and four years of related, progressively responsible professional work experience. Relevant experience working with a state or local government authority or agency, or with a related business such as property management, is desirable.
Compensation and Benefits:
Compensation is negotiable and will be based upon the successful candidate’s education, experience, and other qualifications. The expected salary range is between $35,000 and $50,000, but starting salary generally will not exceed $42,500. Benefits include FRS retirement benefits, Capital Health Plan medical insurance, annual leave, sick pay, and 10 paid holidays.
Incomplete applications will not be reviewed. All applicants must submit the following application materials:
- Cover Letter
- Completed Application Form (to obtain the form, please click here; the application form MUST BE SIGNED.)
Electronic application materials submitted as a single merged PDF file are preferred. Resume and cover letters will also be accepted in Microsoft Word format.
To apply for the position by email, submit the application materials by midnight March 31, 2015 to:
To apply for the position by U.S. Mail, application materials must be postmarked no later than 5:00 p.m., March 30, 2015. The cover letter and resume must be in a format suitable for black and white photocopying. Mail application materials to:
Leon County Research and Development Authority
Attn: Ron Miller, Executive Director
1736 W. Paul Dirac Dr.
Tallahassee, FL 32310
Employment with the Authority is subject to a negative drug test result as described in the Pre-Employment Drug Testing Policy set forth in Policy No. 10-1. This position is subject to the policies of the Authority, including a 6 month probationary period, as they may be amended from time to time. To the extent that the laws and policies of the Authority conflict with state or federal laws, the state or federal laws shall prevail. All employment with the Authority is contingent upon a criminal background check and financial credit check.
The review of applications will be conducted on a rolling basis until the position is filled.
For questions regarding the application process, please contact Ron Miller at firstname.lastname@example.org or (850)575-0343.
This exciting competition helps to support the development of innovative technology into commercial products and/or services, fostering economic development right here in Leon County.
February 3, 2015 @ 4:00 pm = Grant Application Orientation, Knight Administrative Centre, located at 1736 West Paul Dirac Drive (not mandatory)
March 10, 2015 = Complete Applications Due
April 7, 2015 = Five Finalists Announced
May 14, 2015 = Elevator Pitch Night Event
Previous Winning Applications
REQUEST FOR PROPOSALS (RFP) FOR LANDSCAPING AND GROUND SERVICES
CONTACT HAS BEEN AWARDED
DUE MARCH 17, 2015, 2:00PM
The Leon County Research and Development Authority (Authority) is requesting proposals for the provision of landscaping and grounds services at Innovation Park. Talcor Commercial Real Estate Services, Inc. is providing support support to the Authority relative to this solicitation. The award shall be made to the responsible Proposer taking into consideration the evaluation factors set forth in the Request For Proposals (RFP), and, if necessary, obtaining best and final offers.
The Authority will receive all proposals. The Board of Governors (Board) Executive Executive Committee will evaluate all proposals which may conduct negotiations and make a final recommendation to the Board for award of the contract.
Addenda to the specifications and future notices regarding the RFP, if any, will be posted on this website. The Authority reserves the right to reject any or all responses in the best interest of the Authority.
Optional Pre-submittal meeting: March 3, 2015, 10:00am
Questions due: March 5, 2015, 2:00pm
Submission deadline: March 17, 2015, 2:00pm